Change Management in TriBuild CM is not simply about managing change orders. It's about managing the process of change on a project. Too often, changes in scope of work that affect time and cost are not tracked and money is lost. Verbal agreements are made and not documented or changes are made by the stakeholders and contractors are directed to proceed. In TBCM we take the approach of managing changes before they become a change order to ensure accurate costs are applied and contracts are up to date.
Change Management provides visibility and financial control by managing proposed changes, request for pricing, and change orders received. Online forms and easy input of response data increase accuracy of change orders while automated routing speeds approvals.
- Monitor the impact on the contract scope including dollar and time change.
- Easily communicate changes and request response and pricing from vendors and subcontractors
- Manage approval, revision and rejection to subcontractors and vendors
- Include all supporting documentation as attachments to changes change orders, so related information is stored together and can be easily accessed.
- Link PCOs and Change Orders to items on the Project Spec so all changes for the specification are tracked.
Change Management is not always about receiving approved change orders from the client. Changes can be added or deductive costs. Changes can be backcharges. Changes can be for subcontractors and vendors only. In short, change management is about tracking all changes on a project that impact cost and schedule.
Change Management Terminology and Acronyms
- Proposed Change Order (PCO) - A proposed (or possible) change order. This is a change that is not yet submitted for approval.
- Proposed Change Order Request (PCOR) - A proposed change order request that's been submitted for approval.
- PCO Request for Pricing (PCO-RFP or RFP) - A request for pricing that's related to a PCO. It's sent to subcontractors and vendors in order to obtain cost or schedule impact.
- Change Order (CO) - An approved change order received from the project client.
- Subcontract Change Order (SCO) - A change order issued to a subcontractor that changes subcontract amount.
- Purchase Order Change Order (POCO) - Change order issued for an existing purchase order that modifies the purchase order amount.